When a school books me for a visit, I send them an Author Visit Packet. While some of authors have hosts download PDFs posted on their websites, I send a 2-pocket folder filled with materials. So why bother? Schools invest money to have me visit. An advance packet is part of the package. And I can’t tell you how many hosts have mentioned how helpful this packet has been to them as they prepare kids and staff for my visit.
I include three types of materials: 1) items to post on bulletin boards, 2) background information on my published works and 3) business information, including an invoice and information on scheduling and room set-up.
Items for Bulletin Boards: headshot, brochure, postcards, book covers, and news clips.
Background Information: For each book, I send a pamphlet called “Because You Asked,” which answers kids’ questions on the book; a Teacher Idea Sheet filled with activities in major curriculum areas; a list of related books; a master for an autographed bookmark, and a hands-on art activity. I also include a complete list of all my published works – books, magazines, and newspapers.
Business Information: Sample book order form; scheduling suggestions; a diagram of how the room should be set up; a list of equipment needed (including a parking space and lunch!); the invoice; and a signed W-9 Form for taxes.
As a former teacher and a conference organizer, I appreciate the convenience of having materials I can hold in my hand and use right away.
How about you? How do you feel about Author Visit Packets?